Easy Ways To Be A Highly Productive Person

Easy Ways To Be A Highly Productive Person

Are you a highly productive person? Do you wonder how some people seem to get a lot more done during the day?

Productivity isn’t about how smart you are, your knowledge base, or how capable you are. Being productive is about putting certain habits into place.

What makes a person unproductive?

  • Mindset
  • Fear of failure
  • Doubt
  • Laziness
  • Poor planning
  • Procrastination

To increase your productivity, it begins by turning these unproductive behaviors around, and begin doing things in a different way.

Habit #1: Remove unimportant tasks

Our days are filled with many tasks; some important, some not so much. The problem is we often find our days filled with all sorts of tasks that don’t accomplish much of anything; yet we continue to do them because we enjoy them and we don’t find them threatening. We can surf the Internet for hours, for example, yet that may be the very thing preventing us from moving forward.

For everything you do now, ask yourself how important the task is to getting to your optimal goal. Does it help you achieve your goals? Does it create value? Is it the best use of your time? If the answer is yes, keep it in your schedule. If not, find a way to replace it with something that will benefit you more in the short term.

Habit #2: Remove your holdbacks

Throughout your day, there are many things that trap you and prevent you from getting things done. These things can include:

  • A slow computer
  • A slow internet connection
  • Unwanted phone calls
  • Constantly checking email
  • Checking in with Facebook, Twitter and other account

As you go about your daily routine, observe where your holdbacks are. How can you change it? How can you remove it? It may be something as simple as buying a new computer or upgrading your connection speed. It may take more action on your part; how about turning off your email program, and only checking it two or three times per day? While some things may seem simple to do, it can add minutes, even hours to your week.

Habit #3: Set timelines

Have you ever noticed some projects seem to take forever to complete? The work seems to go on and on, with no end in sight. Work expands to fill the time available for its completion. If a project is given unlimited time, unlimited resources, it will continue at that pace in order to fill the space.

If, however, you begin to give yourself timelines for everything you do, you’ll quickly see your rate of completion increase tenfold. Set a timeline for a project. Give yourself ample time to complete it, then stick with the schedule. If you give yourself two weeks, budget your time to make sure you stay on track. You can also do this in smaller increments. Give yourself one hour tasks. In one hour:

I will finish this client file

I will create this proposal

I will send out my newsletter

Simple intentions can allow you to focus on a higher level, and help push away distractions that normally would have held you back.

How Mobile Technology Can Improve Your Sales And Marketing

How Mobile Technology Can Improve Your Sales And Marketing

Your customers have questions. You have the answers. It’s the job of your sales and marketing process to make the two connect in the easiest way possible.

In years past, you might have handled the process with consultations and brochures. Technology increased and a lot of the process moved to the web. But times are changing once again, and more and more of your customer base is no longer tethered to a desktop or laptop existence; they are pulling out their mobile technology and accessing the data everywhere. Whenever they have a question, the answer is a mere click away.

Are you ready?

Control Leads With A Process

All leads go through a process from the moment they determine they need help, to finding and finalizing the sale. Most of that process can be anticipated by simply thinking like your customer. (There’s a book I highly recommend that will help you understand this process on a deeper level – Becoming The Customer.)

Buyers have taken control of the sales cycle; they want information on their timeframes and know exactly how to get it. With seemingly unlimited resources online, they can do as much research as they choose, pushing the sales cycle from days to hours, even to minutes, all depending on their needs and desires.

Traditional marketing and sales strategies lack the ability to allow a customer to travel at their own pace. They rely on you for everything. By converting the process to the web, you are opening it up to a new level of potential. With the web, a customer can search for and have access to any information you choose to release. You can direct them through landing pages and sign up opportunities. You can have contact forms and shopping carts that put the customer in control.

But there’s one more step you have to consider; are you mobile ready? Traditional websites may not convert easily and be accessible on mobile devices. Certain programs may not be visible on smaller screens. While it may take a conversion process to handle the details, the results can be more than worth it as your potential customer base grows.

Create Support Systems To Keep Learning

The sales and marketing process doesn’t end when the customer signs on the dotted line. The sales and marketing process keeps going indefinitely. They continue when a customer forgets the advice you gave them and goes to your site hunting for the answer. They continue when its time for another service. Or the next appointment. Or the next question.

Technology gives us the ability to build comprehensive mobile-ready libraries that interact and provide on-demand customer support in every way. They can provide push notifications as alerts, provide newsletters to keep people better informed, and can provide ongoing support throughout the process. Whether content is provided directly in one-on-one format, or is created generically and pushed via scheduled formats, staying in your customers’ thoughts is an important part of remaining a viable business.

Mobile Can Increase Productivity

Whatever your needs, however you choose to connect and be a part of your customers’ lives, incorporating a mobile friendly strategy as you move forward will make all the difference. Customers of the future won’t just demand it, they won’t be able to function any other way.

That means coming on board today with the realities of what mobile has to offer. What programs make it easier for you to connect with your customer base? What apps give you potential at the click of a button? Yet through all of this change, there is one more thing to keep in mind: safety.

Downloading an app is quick and easy; keeping your customers safe and happy is a completely different challenge. If you have any questions about how to combine all the pieces into a working strategy, lets talk today.

Protecting Health Information When Using A Mobile Device

Protecting Health Information When Using A Mobile Device

As a small medical practice, comparing how your business runs today with even a few short years ago can make it seem light years apart. Technology doesn’t just change by the year, in some cases it seems to change every day. Go back ten years to a time when a cell phone was simply a phone. By today’s standards, even that would seem archaic at best. Today’s smartphones are used for everything from texting with your kids, to checking the latest scores of the big game, to keeping your life on track with a multitude of apps throughout your busy day.

Yes, in most cases, we as a culture can no longer imagine life without a 5 inch screen nestled in our pockets, ready for our every request and action. We can no longer imagine life without a mobile device ready and waiting at our beck and call.

And in many ways that’s a good thing. Its made our lives easier than ever, especially as a health care provider. Instead of waiting to take notes and perform research when you have time to sit down at the computer, with even just a few moments to spare you can immediately take care of business, anywhere, any time.

Yet how safe is it to rely on your mobile device for everything? Are you ensuring enough safety precautions to not only ensure your safety, but the safety of all those you do business with?

Start with passwords and user authentication
Mobile devices can and should be configured to require a password, personal identification number (PIN) or a passcode in order to gain access. It can be masked to prevent people from seeing it. Your mobile device should also be activated to lock the screen after a set period of inactivity to present unauthorized users from accessing it.

Install and enable encryption
Encryption protects all information stored and sent via a mobile device. While most mobile devices have built in encryption capabilities, you can also purchase and install additional encryption tools based on your needs.

Install and activate remote wiping and disabling
Remote wiping allows you to erase data from your mobile device from a remote location in the even its lost of stolen. Remote disabling allows you to lock or completely erase data on a mobile device in the event its lost or stolen. The difference being remote disabling has a lock feature that can allow you to unlock the data once the device is found – a great feature if you know you’ve simply misplaced your device.

Install and enable a firewall
A firewall intercepts incoming and outgoing connection attempts and blocks or permits them based on a predetermined set of rules and criteria. By establishing a personal firewall on your mobile device, you can protect your data from unauthorized connections.

Install and enable security software
A mobile device is simply a personal computer in a small format. Its subjected to the same malicious files, applications, viruses, spyware and attacks as your laptop or desktop. Make sure you install appropriate security software to protect you and keep you safe from future attacks. Zscaler, for example, provides a mobile security system that not only provides advanced security measures for your mobile platforms, but also ensures corporate compliance as well. Also make sure you run updates on a regular basis to keep it up to date.

Install and enable only reputable apps
With millions of apps available to download and use on your phone, its easy to find things that make your life a little easier. Yet just because they’re available in the app store doesn’t make them safe for use. Do your due diligence and make sure you download and use reputable apps with great ratings and regular maintenance to keep them up to date and bug free.

Use appropriate Wi-Fi networks
Public Wi-Fi networks can be an easy way for unauthorized users to gain access and intercept your information. Whenever you login to your system, send or retrieve data, make sure you are using a secure and encrypted connection.

Delete all stored data before discarding or reusing
When its time to replace your mobile device with an upgraded model, be sure to thoroughly wipe or delete all data stored on your mobile device. The US Department of Health and Human Services has specific guidelines available to ensure the proper way for dealing with the deletion of sensitive information.

5 Security Risks That Could Be Putting Your Data At Risk

5 Security Risks That Could Be Putting Your Data At Risk

No matter if you run a company of one, or have thousands of employees all over the world, keeping your sensitive information away from potential threats is critical to your success.

Yet studies consistently show that as many as 8 in 10 businesses have had a data breach at some point in the previous two years.

Once a company loses sensitive data, they can can quickly face insurmountable direct and indirect costs. It may begin by reimbursement to customers. It can include data recovery costs, as the company painstakingly tries to recreate lost data from scratch. But even worse than the direct costs it will face on the information side is the damage to their reputations. Its difficult to build trust with customers; it can be lost in a second with a publicized event.

5 Security Risks That Could Be Putting Your Data At RiskYet like many things that happen in a business environment every single day, security breaches do not come without warning. There are clear indications that your data may be at risk.

1. Employee negligence
Employees are a company’s greatest asset – and its weakest link. The larger your company, the more employees you have come and go. With each password created and account access given, it releases your data in a variety of ways. People use mobile devices, and can access your data from anywhere in the world. They open up attachments and click on links in embedded spam. They forget to change passwords regularly, or make them so easy it leaves a vulnerable hole. Even without malicious intentions in mind, employees can leave your data open to the whole wide world.

2. Not using the right technology
Small and medium sized businesses are at a distinct disadvantage when it comes to security. Keeping track of new technologies and new threats is more than a full time job. And when a company isn’t large enough to have the proper staff on hand to monitor security fully, it means you may be operating with old, unsafe systems at best.

3. Not having a backup policy in place
Backup processing is something each and every one of us knows is vitally important, yet its often overlooked. Studies show that more than 60 percent of all small and medium sized businesses state they do not backup their data regularly, and cite budget and resources as the primary reasons why.

4. New technology
What gives us more power to do our jobs in an easier way also makes us more vulnerable. Laptops, smartphones, tablets and other mobile devices allow us to carry work with us everywhere we go. It also leaves sensitive data open and for the taking for anyone willing to grab the device in a coffee shop, airport or hotel room.

5. Lack of policies
Not only is it important to have strong security policies in place, its equally important to train employees about IT security procedures as well.

To help combat the potential threats and help protect your company’s data, its important to put companywide security practices into place.

Start by closing doors and installing effective security. We can help by providing you with solid resources that will eliminate some of the weakest points most small to medium sized businesses have today.

Then begin educating your employees about the importance of security. Passwords are the first key; the stronger you make it to get into an account, the less likely intruders will have access. Also stress the importance of keeping mobile devices safe and secure at all times, no matter where in the world they are. And if a problem does arise – losing a tablet, for instance – assure them that quick action is by far the best course of action. A tablet is easier to replace than putting colleagues, customers and the entire organization at risk.

As always, if you have any questions about the security of your company’s data, lets connect.