Creating An Intelligent Office

Work smarter, not harder.

If you’ve taken and efficiency classes you’ll know this is a time-honored practice.

Still, the concept of working smarter, not harder is evolving all the time. A few short years ago improvements may have evolved around software and ergonomics. Now we use cloud-based technology that allows us to work from anywhere, and apps that can multifunction and automate much of what used to take precious time to accomplish.

A smarter work environment today can include many things. Improved working space? Got to have it. A large investment in the latest technology? That’s a given. A security system to take away risk? Mandatory. Consider these as you’re making improvements to your office.

Good design starts with the needs of employees

Ask an employee what they need to be more efficient and they will most likely tell you. It can be something as simple as a better office chair, or something more complex like a program that will help keep their workload more organized. They might not understand the details of how to achieve it, but they usually can provide insight into how to do a better job. Your job then becomes finding the best solutions to improve working conditions. Employees buy into a lot of strategies if they understand it’s for the ultimate benefit of the company, and will improve their lives in the process.

Effective design continues with the needs of the customer base

Just as importantly is your revenue source, your customers. Yes, they may love what you do, but is it the most effective way to get what you have to deliver? How can you improve to make the experience more effective? What can build a stronger rapport and help them become bigger fans? Technology is often at the heart of an improvement to make things better, faster, more productive, more efficient. Ask them what they love about you and how you can improve it and you’ll usually find your improvement points woven within.

Seamless transitions

How many systems do you have in place? Current applications make it simple to streamline many of the processes you use every day. An intelligent office looks for insight on how to use as few of systems as possible to manage and organize large amounts of data, as well as restructuring your technology to be as easy to use as possible. That’s why system integration is so important. That’s why cloud-based systems are essential to today’s working environment. And with a proficient security plan in place, you’ll ensure your data retains integrity every step of the way.

What changes have you made to create an intelligent office?

Are You Leaving The Backdoor Open For Cybercriminals?

Are You Leaving The Backdoor Open For Cybercriminals?

We’re becoming connected like never before. With our mobile devices, we can control just about everything with a swipe and a tap of our finger.

And we like it that way.

Smart homes and smart buildings are allowing us to control everything from our heating, lighting, and air conditioning, to our most sensitive customer data. All with nothing more than standard Internet access.

A recent survey showed that almost half of connected things in our homes are based on smart technology.

It all has a “coolness” factor to it. To be able to control anything from anywhere, it makes our lives easier. Unfortunately, few of us consider the potential cybersecurity risks that come along with it.

Imagine for a moment, a cybercriminal gaining control over the device that controls your building’s data center temperatures. Fans shut down. Servers overheat. The climate within the building becomes unbearable.

Bad, right? But it gets worse.

From there, they may also have a backdoor into your company data. They gain access to client files, sensitive data, financial records and more.

We understand it’s important to password protect our computers at work, the mobile devices we carry with us every day. But if a cybercriminal can bypass all of that easily and enters through an app controlling the lighting of your building with just a click of a button, your risks increase substantially.

There is no easy way to patch a system already in existence. To reduce vulnerabilities and create a smart building security plan involves thought and action on every level. Basic steps include:

Employing secure engineering and coding practices from the beginning with every system you build or third party program you buy into.

Scanning the application regularly to identify flaws as they are being used.

Implement IP address restrictions that allow building automation through standard mobile devices.

Stronger network security rules to be applied and used on all devices used within your company, including on location and remote employees.

6 Reasons To Consider An IT Security Service

6 Reasons To Consider An IT Security Service

Managing your information and monitoring your data security is a full-time process. Every business in every industry is only as good as how well it manages its company data. And no matter how large or small your business is, you’ll always be vulnerable to malicious security events.

The question is how to implement an effective program to ward off the effects.

For some, an in-house program may be the perfect way to turn. However, most organizations don’t have the necessary professionals on staff nor the resources in place to have a fully staffed security team operating 24 hours a day on your behalf. The solution might be bringing an IT security service on board.

It allows you to take advantage of a trained and experienced security team

Why build a security team from the ground up, investing in personnel and keeping them trained, when you can tap into an existing security operations team already established? By trusting an established IT security team, you’ll be assured they stay on top of the latest technology, the latest developments, and pass along to you experience in handling security right the first time.

It allows you to reduce your labor costs

Hiring new personnel takes time, energy and resources; resources many organizations just don’t have. Giving the process to a security team ensures you have the best resources working for you at all times, while ensuring your monthly outlays remain stable.

It allows you to leverage expertise

In-house security teams only assess security threats within your business. By hiring a security team, you’ll leverage the knowledge they gain by having clients in many different industries, in many parts of the world. They use their skills and knowledge to bring security to their entire customer base.

It allows you to become more efficient

Security service teams work in many different businesses, across many different industries, learning an array of different things. They learn operational, systematic, and optimization processes as they weave through helping each client. They pass that knowledge along to you.

It allows you to budget for what you really need

Take on IT security procedures yourself and you’ll have huge outlays of cash as you install and upgrade different parts of the system. Hire an IT security service to help you and you’ll spread your costs out over the timeframe of the contract, and have more flexibility in the processes you take on.

It allows you to focus in on your core mission

You’re not in the IT security business. Your mission is to be the best at what you do. Yet IT can be a full-time position, trying to keep up with the emerging technology that changes every day.

You have more important things to do than to monitor your data and evaluate your security risks every hour of every day. By hiring a team specialized in security, they become an extension of helping you operate at your best. And with that level of expertise at hand, it’s one less thing you have to worry about when you shut down and head home at the end of a busy day.

How effectively is your security being managed?