5 Easy Ways To Secure Your Data While On A Business Trip

5 Easy Ways To Secure Your Data While On A Business Trip

When it comes to business travel, nothing about it is ever easy. The lines. The waiting. The potential for theft.

We’ve had years to develop plans for keeping our laptops safe and secure. Now we’re faced with a slew of other problems: our smart devices. Increasingly, people are bringing with them a high amount of valuable data every time they walk out the door. It’s also highly desired. Skilled cyber criminals know this, and they understand the best place to look is a location where a multitude of them congregate every day: the airport. But it’s not just the airport you have to be leery of; sometimes the biggest risks are from the simplest of things.


Physical theft has been around since the beginning of time. If someone wants what you have, they find a way to take it. Most data theft is merely by chance. A phone or tablet is taken because the opportunity is there. There probably isn’t a risk of access to the data; the thief merely wanted the device. But that doesn’t make your pain any easier when you scramble to recover.

Location, Location, Location

Understand where you are going to and what you’ll need to stay safe while you’re there. If you’re traveling to China, for instance, assume you’ll have malware on your mobile device within the first hour you are there. Many organizations have a policy of traveling to high-risk countries with sanitized devices – phones or tablets with only the bare minimum or no data at all.

Public Risk

Never use public computers in a hotel business center, especially for sensitive data. This includes in-room iPads and other devices provided by some hotels. They are fine for checking your team’s scores or watching a late night movie. But never use it to open or access your email, and never use it to get into company accounts or servers. Anything that requires a password is off limits for public use.

Hotel Theft

Think your hotel room is any safer because your equipment is behind lock and key? Think again. Many phones, tablets, and laptops go missing from hotel rooms each year. They are easy to slip in and just as easy to walk out of without anyone noticing. If you have an in-room safe, stash your gear there. Better yet, pare down the equipment and only bring what you absolutely need.


Use every security measure possible with the equipment you bring.

Always password protect your equipment, your accounts, and your files. Encrypt all data on your device, but understand that encryption is illegal in some countries such as China and Russia. It’s grounds for immediate seizure of your device.

You can connect using a VPN – virtual private network – which offers secure networking protocol as you search. At a minimum, ensure every site you are on uses secure browsing – HTTPS. Where wi-fi must be used, take caution and only connect to authentic articles. Any criminal sitting in the area can open up a rogue hotspot and label it “airport” or “restaurant” – and that gives him immediate access to everything.

Always remember to backup everything you do along the way. That way if something happens, you won’t lose all the work you accomplished while you were away.

Does Your Uninterruptible Power Supply (UPS) Need Replacement?

Does Your Uninterruptible Power Supply (UPS) Need Replacement?

Working in technology, we talk a lot about backup plans.

In fact, we talk about it all the time.

Because nothing is more devastating and can ruin your business faster than losing your data and not having the ability to get it back.

But there’s another type of backup plan you should also have in place. It’s called a UPS – an uninterruptible power supply, and it’s one of the most important investments you can make for the computers in your office. Not only will it protect your hardware investment, but it works to prevent data loss too.

As we approach the hottest months of the year, the weather can get pretty wild. Storms whip up, temperatures rise, lightning strikes occur, and blackouts roll all across the United States. And when the electrical current that feeds your technology isn’t steady, it can have dire consequences for your electronics.

Spikes in electrical current can happen for many reasons:

Spikes – an increase in voltage for short periods of time. This can be a lightning strike or a sudden power surge when your power is restored after a widespread outage.

Power Surges – this is a dramatic increase in voltage. It last for moments but can have significant damage to electronics

Noise – interference from things like lightning or generators. It causes disrupted power going into your devices.

Blackout – a cut in power usually caused when a transformer is damaged, or a power line goes down.

Brownout – this happens when the circuits are overloaded. If you have too many electronics connected and in use at the same time, it can trigger a brownout.

Your UPS will provide consistent backup power during inconsistent power issues. It protects both your equipment and your data by stabilizing the voltage that runs through it.

But like anything, your UPS needs change as the equipment ages. The older your UPS, the more you should assess your needs and consider your options, which in some cases may be replacing the equipment.

Is any of this true for your situation?

  • The manufacturer no longer supports your equipment. If the company no longer offers your technology and you aren’t eligible for a service contract, it’s time to replace your existing UPS.
  • You can no longer find parts to repair and maintain the equipment.
  • The equipment no longer supports the IT loads for which it was intended. The same holds true if your IT needs have significantly outgrown your equipment.
  • UPS firmware/software is no longer compatible with current security protocols, leaving you open for cyber attacks.

A new UPS can offer many advantages, such as greater energy efficiency and a more intuitive, user-friendly interface. Every case is different, but if your UPS is more than ten years old or you’re unsure if it’s fully meeting your needs, it may be time to start assessing your options.